Brownfield Opportunity Area

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From the Legal Department (click to view all notices)

Latest Legal Notice

Notice to Vendors

The Town of Clay, Clay, NY is seeking proposals from qualified individuals and organizations for upgrades to its information technology services, computer equipment, copier and postage equipment, and other networked devices that serve the Town departments. The Town is seeking a quality firm to provide high quality services.

This enterprise system will provide data transportation and storage with disaster planning and recovery oversight. The hardware upgrade, which will be utilized by all departments, must have the capability to manage network reliability, scalability and performance as well as update to more recent software and database technologies. The Town desires and expects bids based on the ability of the vendor to meet or exceed the requirements contained in this proposal. Proposals submitted must plan for a five (5) year contract. The Contractor shall furnish all materials and equipment necessary for the performance of the work of this Contract. The Contractor shall not use any material, which the Town determines would be unsuitable for the purposes of this Contract. Suitable space for the Contractor’s use in storing supplies, materials and equipment will be furnished. Any responder must be able to provide all services required under this bid without utilizing subcontractors. Named credentialed partners will be permitted (i.e. equipment contractor partnering with I.T. service provider or vice versa). All required certificates of insurance will be supplied to the Town of Clay prior to commencing work. All work shall be performed to the satisfaction of the Town of Clay. The Town shall be the sole judge of acceptability of the work. The awarded Contractor(s) will be determined by the Town of Clay Town Board. All proposals submitted will be reviewed and awarded to the lowest responsible bidder. Current infrastructure capabilities will be taken into consideration in the final selection process.

The Town of Clay reserves the right to reject any and all proposals and/or waive any informalities in any proposal. The Town reserves the right to accept, reject or negotiate modifications to any proposal as it shall, in its sole discretion, deem to be in its best interest. The determination of adequacy of qualifications shall be at the sole discretion of the Town and its Board Members.

A non-mandatory pre-proposal meeting and walk-thru of the Town of Clay Offices and Highway Offices will be held on February 27, 2017 at 1:00 PM. A current inventory listing by department will be provided to each bidder. One original and one electronic copy of the proposal must be submitted to the Onondaga County Division of Purchase the John H. Mulroy Civic Center, 421 Montgomery Street, 13th Floor, Syracuse, New York, no later than 2:00 p.m., March 20, 2017.

A full copy of the Request for Proposal can be picked up at the main office at the Town of Clay, 4401 State Route 31, Clay, NY 13041. Or by contacting Andrew Trombley, Purchasing Director, Onondaga County Division of Purchase.