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Town
of Clay
Approved
Planning Board Minutes
February 25, 2009
The regular meeting of the Planning Board of the Town of Clay, County of Onondaga was held at the Town Hall located at 4401 Route 31, Clay, New York on the 25th day of February, 2009. The meeting was called to order by Chairman Lepkowski at 7:30 PM and upon roll being called, the following were:
PRESENT: Walter Lepkowski
Chairman
Karen Guinup Member
Hal Henty Member
Allen Kovac Member
James Sharpe Member
Scott Chatfield Planning Board Attorney
Ron DeTota C&S Engineers
David Balcer Town Planner
Mark Territo Commissioner of Planning and
Development
Jill Hageman-Clark Planning Board Secretary
ABSENT: John Dougherty Deputy Chairman
Minutes of Previous Meeting
A motion was made by Allen Kovac, seconded by James Sharpe to approve the minutes of the previous meeting.
Motion Passed 5-0
Public Hearings:
2009-1-5 Buckley Clay Associates (3), Special Permit – 4701 Buckley Road
2008-11-2 Buckley Clay Associates (3), Site Plan – 4701 Buckley Road
(Adjourned from 2 previous meetings)
Chairman Lepkowski said that he would open both hearings at this time.
Mark Weiss, Landscape Architect for the applicant was present.
Mr. Weiss began by explaining that the Zoning Board of Appeals had granted the variance for the setbacks. He continued to explain that the applicant has cleaned up a lot of the clutter to the north end of the property. The Chairman reiterated the concerns raised by the County, adding that he would like to see more buffering to the west of the property. He asked about more buffering. Mr. Weiss also said that they have begun to buffer to the east side by allowing a “no mow” area. The Chairman indicated that he would like to see more buffering here too. There was a lengthy discussion about the hedge or buffer and how it would be most beneficial to the residents of the nearby development. It was decided that small trees in the “no mow” area would deter mowing in the future.
The Chairman reminded the applicant that he must add the variances to the Site Plan, in addition he should show the stormwater drainage plan and indicate the seedlings in the landscaping plan.
The applicant stated that he would show no access onto the highway.
Ms. Guinup said that she felt that the landscaping should continue around the building.
Again the conversation involved the buffer and the existing tree line. Mr. Henty asked if the trees were on the applicants property or the abutting property. The applicant said that some of the trees were on the adjoining property and suggested adding some 4’ trees to the existing tree line and add some 7’ trees to screen the residential areas on Henry Clay
The Chairman asked if there were any questions from the public. Janet Rathbun asked if this would be a contractor’s service yard, and the Commissioner of Planning and Development has determined that it would not be. If the applicant wishes to have that type of activity, he would need to locate in an I-2 zoning district.
Mr. Chatfield suggested that the applicant show what trees are actually on the property. The Chairman added that the applicant should define the storage area on the easterly side and add the small trees to the westerly side.
A motion was made by Hal Henty, seconded by Karen Guinup to adjourn this Public Hearing to March 25, 2009.
Motion Passed 5-0
Old Business: Adjourned Hearings
2008-6-1 Clay South Development Co., LLC (3), Amended Site Plan – South side NYS
Route 31 (Lowe’s out parcel) (Adjourned from 6 previous meetings)
The applicant requested an adjournment.
A motion was made by Allen Kovac, seconded by James Sharpe to adjourn this Public Hearing to April 8, 2009.
Motion Passed 5-0
2008-7-3 West Taft Road Associates (3), Preliminary Plat – 4820 West Taft Road (Adjourned from 6 previous meetings)
Anthony Guilia, attorney with Green and Seifter was present for the applicant
Mr. Gulia began by explaining that the surrounding lots are zoned office and industrial. He continued by adding that he has been working with Mr. DeTota regarding the water detention. There was a discussion about the egress and ingress and Mr. DeTota suggested that the applicant show the easements on the map, he added that the applicant must obtain approvals from the State Agencies.
Mr. Chatfield advised the applicant to bring a copy of the Site Plan for the subdivision.
The Chairman asked if there were any questions and there were none.
He said that he would leave the Public Hearing open.
A motion was made by James Sharpe, seconded by Allen Kovac to adjourn this Public Hearing to March 25, 2009.
Motion Passed 5-0
2008-8-5 HDL Property LLC (3) Site Plan, 7256 Buckley Road (Walgreens) (Adjourned from 5 previous meetings)
Hal Romans and Seth Jensen from CHA Companies were present for the applicant.
The applicant is in the process of obtaining an Administrative Subdivision from the Commissioner of Planning Development.
Mr. Chatfield asked about the cross easements from lot 1 to lot 2, adding that they should be shown on Administrative subdivision as well as the changes that were suggested by Mr. DeTota. Chairman Lepkowski reminded that the variances need to be shown on the Site Plan. He added that the freestanding sign had not been approved. The applicant agreed adding that they need to obtain a sign permit.
There was a discussion about the easement to the north and around the pond. The applicant said that this is a separate tax parcel. The Town of Clay will require an easement be filed for the other parcel. The applicant stated that the parcel is owned by Chuck Hafner and that he is in agreement.
The Chairman asked if there were any further questions and there were none.
He closed the Public Hearing.
A motion was made by Karen Guinup, seconded by Hal Henty to adopt a resolution using standard form # 10 that the Site Plan application requested by HDL Property LLC for the Walgreen’s store to be located at 7256 Buckley Road be determined a negative declaration as there appears to be no environmental impact which could not be mitigated and does not involve any other agencies including the Federal Government.
Motion Passed 5-0
A motion was made by Karen Guinup, seconded by Hal Henty to adopt a resolution using standard from # 20, granting Site Plan approval to HDL Property LLC for a Walgreen’s store to be located at 7256 Buckley Road based on a map by Ianuzzi and Romans dated 2/13/2008, last revised 2/09/09, pages T0.0 thru E0.1A.
Motion Passed 5-0
Old Business: Hearings Closed
NONE
Work Session
Woodside Runne –
Michael Bragman Jr. and Hal Romans were present for the applicant.
Mr. Romans stated that he had revised the report and distributed them to the Board members adding that he had revised the report on page 2 regarding commercial leases.
On page 3 he said that he had added #3 ‘that they cannot modify with out permission from the Town of Clay Town Board’ and # 6 ‘or 1 at least’. In addition A-12 states that boats and trailers are not permitted in driveways for a time greater than 24 hours.
Chairman Lepkowski added that the covenants are a part of the PDD report and that the applicant would need to return before the Town Board to make any changes or modifications to such covenants.
The landscaping buffer (#12) was discussed and it was decided upon approval it would be subject to the Planning Board review. The discussion then turned to the loading docks and service entrances. The board indicated that they would like them to blend with the buildings, as they would be visible on all sides. The applicant was advised to remove the buildings in the commercial portion at this point adding that the Planning Board must work on what to present to the Town Board. He continued on to say that they would like to be able to submit a finished product to the Town Board after the April 8th meeting.
The discussion turned to the 30’ drop between the commercial end and the residential end.
The applicant said that they would have topographical maps from O’Brien and Gere at the next meeting.
The applicant further explained that some of the residential properties would have walk out basements to accommodate the drop.
The discussion returned to the commercial portion of the plan. The applicant indicated that the commercial buildings will have a residential feel, each with its own enclosed dumpster. Chairman Lepkowski added that he would like to see the commercial portion to resemble a style common in North Carolina, stating that a residential feel to the commercial portion is important to this project. He added that he felt as if the project was moving away from the residential style. He would like to see pitched roofs. Mr. Romans responded by saying that the commercial buildings roof will be accessible on all sides and that the pitched roof will conceal the mechanicals. He asked the Board if they would prefer the mechanicals free standing, or on top of the building. He continued to say that the businesses still will want to be identified as commercial buildings.
Mr. Bragman asked if any of the Board members would like to meet outside of the regularly scheduled Planning Board meetings to further discuss this project, and there was no interest. The Chairman said that they would see how the next meeting would go adding that if the applicant had anything new that it should be submitted. Mr. Romans said that they plan to submit the sign application at the next meeting.
There was a lengthy discussion about phasing this project. It was finally decided that the Town Board may decide that construction by phase is acceptable.
The applicant will return to the March 11, 2009 meeting, providing the meeting is not too long.
New Business: Signs
Travel Leaders – Permit # 40742
The applicant is proposing a face change to the existing 36 sf Carlson Wagonlit Travel to Travel Leaders.
A motion was made by James Sharpe, seconded by Allen Kovac to approve the sign as presented.
Motion Passed 5-0
Shahine Dental P.C. –Clay Commons on Oswego Road – Permit # 40746
The applicant is proposing a new wall sign of 41.28sf; the allowable sign area is 48.3sf.
A motion was made by Hal Henty, seconded by Karen Guinup to approve the sign as presented.
Motion Passed 5-0
The applicant then requested that the sign size be reduced to allow the applicant to add a canopy sign at a later date if necessary by Tenant/Landlord agreement. This was discussed in great detail. After much discussion the board agreed to approve a maximum of 32.3sf box sign and a 16sf maximum canopy sign. Mr. Henty suggested that the applicant should withdraw his application and submit a new application with the correct information.
A motion was made by Chairman Lepkowski, seconded by Hal Henty to rescind the previous Sign Permit.
Motion Passed 5-0
A motion was made by Allen Kovac, seconded by Karen Guinup to approve this new sign request.
Motion Passed 4-1
Mr. Henty voted no stating that the applicant should make application for an accurate sign permit.
Allstate – Sugarwood Plaza corner of Bear/Buckley Roads– Permit # 40743
The applicant is proposing refacing of the 9.8sf sign. As well as two free standing entry signs.
A motion was made by James Sharpe, seconded by Allen Kovac to approve the sign as presented.
Motion Passed 5-0
1st Choice Wireless- Sugarwood Plaza corner Bear/Buckley Roads – Permit 40747
The applicant is proposing a face change for the existing tenant space sign (9.8sf) and two free standing entry signs.
A motion was made by Karen Guinup, seconded by James Sharpe to approve the sign as presented.
Motion Passed 5-0
ADJOURN MEETING
A motion was made by Allen Kovac, seconded by James Sharpe to adjourn.
Motion Passed 5-0
Meeting adjourned at 10:13 P.M.
Respectfully Submitted.
Jill Hageman-Clark
Planning
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